Faculty Resources
American Express Business Travel – aXiom
(Sinai approved travel agency)
As part of an effort to optimize our business travel processes, we have entered into an
agreement with American Express Business Travel to utilize their online booking tool
offered through aXiom.
Anbg 19-79 Conference Room Guide
Anbg 19-79 Conference Room Guide
Best Practices for Preventing and Responding to Zoom Attacks
All members of the Mount Sinai Community are invited to a two-part workshop series.
Create a lab mailing list
Mailman List
To create a new mailing list, please fill out the form located here:
Mailman Mailing List Request Form – ASCIT – Levy Library Guides at Icahn School of Medicine at Mount Sinai (mssm.edu)
CITI Animal Trainings
CITI Lab Safety Online Trainings – New Employee Initial Training – All NEW investigators and members of the research staff.
Open CITI Program “https://about.citiprogram.org/” > Log In through My Organization > Icahn School of Medicine at Mount Sinai Link > Enter your SSO (Single Sign On) Credentials > Top right corner, click the drop down on your name, select profiles > Under Institutional Profiles, Icahn School of Medicine at Mount Sinai, Edit Profile > Locate employee Number > Add your Life # > Scroll to the bottom of the page, click update. This is essential to ensure that your record of completion electronically populates into your Sinai Central profile.
In an effort to ensure i) compliance with federal requirements that all personnel involved in research utilizing animals has been trained, ii) such training be documented, and iii) to avoid a mandatory deficiency citation from the institutional accreditation body AAALAC International, the Institutional Animal Care and Use Committee is requiring that all Principal Investigators (Pis) and their laboratory personnel complete a species specific module related to their research in CITI Program
Required
-Rigor and Reproducibility and Ethical Behavior in Biomedical Research
-Species Specific Module
Effective August 1, 2019 any faculty member and their staff who submits an IACUC protocol will have to show completion of the required module(s). Failure to do so will result in delay of review of your protocol.
Directions for completion of the module(s) are provided below.
To add the new, required course:
On your Profile page, in the “My Learner Tools for Icahn School of Medicine at Mount Sinai” section:
- Click “Add a Course”
- Scroll to select the course: Rigor, Reproducibility and Ethical Behavior in Biomedical Research
- Scroll to select the species specific course related to your research (e.g., Working with Mice in Research and Working with rats in research)
- Click “Submit”
- Take course
CITI Lab Safety Trainings
Open CITI Program “https://about.citiprogram.org/” > Log In through My Organization > Icahn School of Medicine at Mount Sinai Link > Enter your SSO (Single Sign On) Credentials > Top right corner, click the drop down on your name, select profiles > Under Institutional Profiles, Icahn School of Medicine at Mount Sinai, Edit Profile > Locate employee Number > Add your Life # > Scroll to the bottom of the page, click update. This is essential to ensure that your record of completion electronically populates into your Sinai Central profile.
2023 Research Laboratory Safety Training Requirements
The Icahn School of Medicine (ISMMS) requires all research staff to take safety training relevant to their job function. All lab staff are required to take the following EH&S training in the CITI Program:
Question 5: Biosafety / Biosecurity
o New Employee Initial Training [Initial – One Time Requirement]
o Core Training Requirements [Annual Requirement]
o OSHA Bloodborne Pathogens [Annual only if working with human blood / bodily fluids]
Question 6: Laboratory Chemical Safety
o Personal Protective Equipment [Annual Requirement]
o Hazard Communication and GHS [Annual Requirement]
o Laboratory Hazardous Waste Management [Annual Requirement]
Committee on Professionalism in Healthcare (COPHE).
The Committee on Professionalism in Healthcare (COPHE) was launched in July 2021 to promote professionalism across Mount Sinai. Mount Sinai collaborates with the Center for Patient and Professional Advocacy at Vanderbilt University Medical Center to implement this program.
The COPHE program uses a data-driven approach to provide feedback on unprofessional behaviors by faculty, trainees and students. This program fosters a healthy and inclusive research environment where all staff, trainees and students feel comfortable speaking up because they know that their concerns are heard and acted upon. All members of the Mount Sinai community are encouraged to report unprofessional behaviors. Reports can be made confidentially by someone experiencing mistreatment, or by a witness of mistreatment to someone else, via one of the portals below:
- Student Mistreatment Portal for postdoc, student, trainee concerns
- Compliance Hotline for faculty, postdoc, student, trainee and staff concerns
Consulting Policy with Outside Entities
(See Chapter VI in Faculty Handbook/Full-Time Faculty)
Any work the faculty member does in a consulting capacity must be set forth in a written agreement. The agreement should be sent to Paul Kenny and David Atteratta for review. All outside activities must be approved by the Department Chair and the Dean reviews the final agreement and signs an Attestation Form the faculty completes for their activity. Any compensation for the activity must be paid directly to the faculty member and not to Mount Sinai.
Department PI – Staff Responsibilities
PI and Staff ResponsibilitiesPre/Post Grants,Financial Administration, Human Resources and International Personnel
Employee Verification Letters
Employee paid by Mount Sinai Hospital, Icahn School of Medicine, Mount Sinai Queens & Affiliates (QHC & EHC):
All Employment Verification Letters are accessible through Sinai Cloud.
The instructions:
Note: For faculty and staff on visas, this letter cannot be used as a substitute for a consular package when applying for a visa at the US consulate/embassy abroad or to gain an immigration benefit which requires employer sponsorship. Please reach out to International Personnel at (212) 241-8300 if you require a consular package at least one month in advance
Environmental Health & Safety
The Department of Neuroscience is mandated by institutional (EnHS) and external governmental agencies (OSHA, NYFD, EPA, etc.) to ensure the training, understanding, and safety of laboratory personnel by using regulatory compliance guidelines for the handling, shipping and disposal of all chemicals, biological and radioactive materials.
Lab Safety Program: http://intranet1.mountsinai.org/compliance/envhs/lsp.asp
New Lab Setup: http://intranet1.mountsinai.org/compliance/envhs/newlabsetup.asp
Lab Safety Manual: http://intranet1.mountsinai.org/compliance/envhs/labSafetyManual.asp
Faculty Handbook and Policies
Welcome to Mount Sinai School of Medicine! (PDF)
A handbook in getting started and getting settled during your early days at Mount Sinai.
Finance
The Mount Sinai School of Medicine Department of Finance is the administrative office that oversees and provides core support and guidance to school personnel for many financial operations and business practices. This includes assistance with budgets, payroll, research grant fiscal stewardship, asset management, and travel reimbursement.
Grant Application Resource Center
GARC
Getting Started:
For investigators new to research, starting at the Icahn School of Medicine at Mount Sinai, or embarking on a fresh project, this section provides answers, resources, and guidance to support you. Learn about starting your research, finding funding, submitting and managing grants and sponsored projects, obtaining necessary approvals, commercializing discoveries, and accessing required training.
Research Roadmap
The Research Roadmap is a central hub for navigation of the Mount Sinai Health System research enterprise.
Research Listserv
To receive important Icahn School of Medicine news and information targeted to researchers and their staff join the research administration email messaging system, the Research Listserv. Read more.
The Grant Application Resource Center (GARC) also provides standardized language of the resources and facilities of the Mount Sinai Health System and links to information to support the development of grant applications. Standardized Language | Icahn School of Medicine (mssm.edu)
Holiday Schedule
Hotel Reservations
Contact your fund admin for assistance.
Complete the attached hotel request form, PDF it and send to Jenny Rivera for signature approval. Once signed, email the form to
Fermin, Kevin Kevin.Fermin@mountsinai.org Harris, Francine francine.harris@mountsinai.org and Dodd, Ashley Ashley.Dodd@mountsinai.org with the following note…
Good afternoon, please reserve a hotel room at the Marriott for (add guest name)
Arriving, (add date) – Departing, (add date)
For the reservation booking please charge the following
Friedman Brain Institute or Neuroscience (pick one)
Fund #: (add fund number) -4464
Box #: 1065
Department #: 014
How to purchase a Computer
Dell:
To order from Dell’s catalog, click FINANCE > Transactions > New > Purchase Order (under Icahn School of Medicine at Mount Sinai). Then click ‘Show’ (Mount Sinai Preferred Vendors) or search for DELL MARKETING and select the vendor listed with DELL MARKETING (Preferred) “catalog access/punchout.”
How to update your Mount Sinai profile page
There are many elements on these pages, and various entities responsible for them. Breakout here:
https://labs.neuroscience.mssm.edu/wp-content/uploads/2023/09/Physician-Web-Profile-Data-Source-Outline.pdf
The ones noted in blue as “EDIR Sinai Central” are items that faculty are responsible for maintaining. Instructions here:
https://labs.neuroscience.mssm.edu/wp-content/uploads/2023/09/EDIR-Provider-Information-Guide.pdf
Instructions for Self-Service Password Reset
Reset your password through Microsoft’s Azure self-service password reset platform. In order to use this platform, employees must register their password reset security questions. Once registered, note that the new link for password reset is passwordreset.microsoftonline.com. For step-by-step instructions on how to reset your password, click here.
Levy Library
Academic Informatics and Technology
The Levy Library supports the education, research, and clinical information needs of the Mount Sinai Medical Center. The recently renovated library is an inviting environment designed to facilitate research, study, and collaboration. It provides an extensive collection of biomedical databases, e-journals, e-books, and print resources, and is home to the Mount Sinai Archives and the Records Management program of The Mount Sinai Medical Center.
Microscopy Shared Resource Facility
Microscopy CoRE
The Microscopy SRF provides equipment, instruction and expertise for the microscopic examination of cells.
Mount Sinai Brand Center
Mount Sinai Innovation Partners
Mount Sinai Innovation Partners
Agreement types that MSIP’s Technology Transactions Team handles include:
- Collaboration Agreements
- Confidentiality Agreements
- Data Transfer Agreements / Data Use Agreements
- Inter-Institutional Agreements
- License Agreements
- Material Transfer Agreements
- Sponsored Research Agreements
Submit by: Log in to the MSIP Agreement Portal (https://msip.inteum.com/msip/agreementportal), request an agreement, select and fill out the appropriate request form, and attach any additional files.
Mount Sinai Lactation Services
The Icahn School of Medicine at Mount Sinai (ISMMS) and the Mount Sinai Health System (MSHS) are committed to supporting our faculty, staff, and students as they balance family, education, and career priorities and obligations.
Mount Sinai Intranet
Under Health System Links you’ll find so much useful information but let me point you to Human Resources where you will find the following important topics among others:
1. Fast Resources
2. Benefits
3. Compensation
4. Employee Health Services
5. International Personnel
6. Recreation Office
7. Talent Development & Learning
8. Labor Relations
9. Performance Appraisals
10. HR Policies (policies about attendance, PTO, jury duty, condolence days, parental days, holidays, tuition reimbursement, etc.)
11. Forms & Publications (Health forms, Flexible Spending forms, etc)
12. Useful Numbers & Websites
PLEASE NOTE: If you are off campus you need to be VPN’d in to access
MSHS Portal
New eIACUC users
Instructions for adding a person to animal protocols
Ideate now has a self-service component which will allow the user to create their own account.
The person who needs the account created must go to https://ideate.mssm.edu/home/ and enter their Mount Sinai Log in Credentials, (Network user ID and Network password that you use to access Mount Sinai Email account or Sinai Central)
NOTE: If a person who needs the account does not have access to ideate from external he/she will have to request VPNTunnel Access via Sailpoint and follow the remaining steps to be properly configured for VPN access.
More information (All three steps to follow can be found here)
Once this is done the user can complete the Ideate Initial Profile Setup. All Fields are required before access is granted.
For complete instructions, please click on the link below login page – Ideate User Account Creation.
New eIACUC Users
New Hire Checklist and Instructions
TRAINING CHECKLIST FOR NEW LAB PERSONNEL
Neuroscience & EH&S Annual Meeting
September 2018
Neuroscience Resources
Our facilities are staffed by experts who provide research services, as well as instruction and training. By taking advantage of our growing body of resources, our scientists are able to develop more effective diagnostic tests and treatments for brain and spinal cord disorders.
Phone System Info for Using Equipment and for Setting Up VM
PI Fund Admin Assignments
Planned Absence Form and Instructions
Please submit your Time Away Form to: nora.mclaughlin@mssm.edu with a cc’d to your Fund Admin.
Also, submit Planned Absence through Sinai Cloud.
SinaiCloud
Instructions on how to submit a time off request in SinaiCloud can be found here:
Preferred Name
Preferred Name
Overview:
Physicians, faculty, researchers, students, and postdoctoral fellows have the ability to enter a preferred name which will display on their public profiles on the mountsinai.org and icahn.mssm.edu websites.
Preferred Vendors
Preferred Vendors
MSSM’s approved vendor list
Lab supplies: VWR, Fisher
Computers: Apple, Dell, CDW
Dell Representative: Andrew Allen (Andrew.Allen1@dell.com)
Press and Media Inquiries and Social Media Policies
Mount Sinai’s Social Media HQ website
Marketing and Communications
Please note: This site can only be accessed via VPN or when on campus.
Check here for resources for submitting a Grant/Award or Related News item to the Marketing and Communications Department.
To share news and events about your lab with the Department of Neuroscience and The Friedman Brain Institute, please email fbinews@mssm.edu.
Process for requesting “New Vendor”
Process for requesting “New Vendor”
*We are now using Service Now for Vendor Management requests*
To create a ticket, click HERE
Home > Supply Chain Department Catalog > Supply Chain Data Team > Is something broken? > Request something New > Select item you need help with > New vendor Add.
PlumX New Users – How to embed a PlumX widget in SinaiCentral
Entering Your PlumX ID into your eDirectory Profile
The Levy Library has arranged for all Mount Sinai faculty to get PlumX accounts (with individual PlumX IDs), which enables PlumX to collect and aggregate a researcher’s publications, citations, news clips, etc.
In order to take advantage of this system you need to know your PlumX ID. PlumX IDs are usually comprised of your first and middle initials and your last name. For example: dscharney.
Some faculty will already have a PlumX ID generated by the Levy Library’s Plum team and entered into their eDirectory profiles. Those faculty won’t have to do anything further. But everyone can determine if they already have a PlumX ID by looking themselves up on Mount Sinai’s PlumX webpage.
Quick list of important phone numbers
Quick list of important phone numbers
Department Chairman:
Paul Kenny – Ext. 58970
Director, The Friedman Brain Institute:
Eric Nestler – Ext. 85656
Administrative Office:
Ext. 85993
Jaime Rodriguez:
Ext. 85982
Digital Media Center:
Veronica Szarejko – Ext. 85962
Important Phone Numbers
Academic Computing: (212) 241-7091
Research Informatics Services
Research Roadmap: http://researchroadmap.mssm.edu/
Central Hub for Navigation of the Mount Sinai Health System Research Enterprise
Digital Commons: http://digitalcommons.us/index Searchable index of all human subject research data sets at ISMSMS
Digital Concierge: http://researchroadmap.mssm.edu/reference/systems/
Sinai Cloud Intranet site
We encourage you to visit regularly and bookmark the Sinai Cloud intranet site. Please be sure to check for information and updates as well as quick reference guides (QRGs) that will be available soon along with links to training and other resources before and after the March 26 go-live date.
Software Products
Software
The Academic IT Support Center distributes site-licensed software for use on Icahn School of Medicine at Mount Sinai (ISMMS) workstations and laptop computers. Licenses are available for a variety of products from Microsoft, Adobe, MathWorks, SAS, and SPSS. Fill out the below appropriate request form to obtain software. For questions about Software, please contact ASCIT at ASCIT2@mssm.edu.
- Adobe Software Request Form – Adobe Acrobat – $50 – license is perpetual – ONLY for MSSM purchased/maintained PC computers. MAC users, please contact JourneyEd.
- ESRI ArcGIS Software Request Form
- Lasergene Software Request Form
- MathWorks Software Information
- Microsoft Software Request Form – Office 365 – Free – is available for all MSSM purchased/maintained computers. If you are a student, please click here: https://www.microsoft.com/en-us/education/students If you are a postdoc and need MS Office on your personal computer, please contact your PI and they can purchase it for you through JourneyEd. Marcy Rodriguez <mrodriguez@journeyed.com> is your contact).
- SAS Software Request Form
- SPSS Software Request Form
- Endnote: https://libguides.mssm.edu/endnote
Personal Software Purchases
ISMMS faculty, staff, and students can purchase selected Microsoft and Adobe products at a discounted price through the JourneyEd Software web site after registering with a valid Icahn School of Medicine email address. Visit the Purchasing Requirements page for details.
JourneyEd’s prices are listed below.
Contact Marcy Rodriguez <mrodriguez@journeyed.com> for a price quote. Once you receive the price quote, process a PO through Sinai Central and send the PO number and PDF of the PO to Marcy.
- Microsoft Office 2019 – licenses are perpetual – $63.59 per license
- All Adobe products are annual subscription pricing. I am providing the 12 month price below, however, licenses are pro-rated at the time of purchase to the 4/15 anniversary date.
- Adobe Creative Cloud (includes Illustrator, Photoshop, InDesign and Acrobat)- $255
- Adobe Illustrator $111
- Adobe Photoshop $111
- Adobe Acrobat Pro DC $122
Student and personal purchases of SPSS can be made at the OnTheHub.com eStore after registering with an ISMMS email address.
If you have any questions, please contact Veronica Szarejko at veronica.szarejko@mssm.edu.
NOTE: Software can only be charged to grants if it’s project specific. Labs will have to use unrestricted accounts, such as seed, etc.. (Generally, software is part of the indirect costs. However, if it is for the performance of a specific project, it can be charged as direct cost to that grant.)
Supportive Climate: Report Misconduct
Link
Telecommunications
Telecommunications provides phone, cellular, conference calling and pager services to the MSHS community.
Termination Sign-out Policy
It is the policy of the Mount Sinai Health System that all employees terminating employment
complete the sign out process on the last day of their employment with their manager, supervisor
or department head (the “manager”). This process ensures that: Health System property is returned;
the employee receives information pertaining to benefits in a timely manner; the employee
provides contact information; the employee is provided an opportunity for an exit interview; and
the release of terminal pay is authorized.
For information, please click on the link.
Time Away Form
Please click on the link below.
Travel and Meals Expense Policy
The current Mount Sinai Travel and Meal Policy can be found attached/here: travelpolicy.pdf (mssm.edu)
BEFORE THE TRAVELER GOES ON THE TRIP…
- Traveler (or a Requester on behalf of the Traveler) submits a TRAVEL REQUEST.
- Travel requests must be submitted before travel takes place if it is 75 miles away from the campus.
- Request is approved by any or all of the following: · Fund Owner (depending upon fund policies) · Department (depending upon departmental policies) · Dean’s Office (for foreign travel) · Finance (depending upon policies)
- Once the Travel Request is approved, Finance Department issues checks for any prepayments and advances – students, residents and fellows are allowed an advance while processing a travel request, option is available there. If the Traveler is submitting the Travel Request only to be covered by Mount Sinai’s travel insurance, the request goes through the approvals and no subsequent voucher is necessary.
AFTER THE TRAVEL IS COMPLETED…..
- The Requester submits a TRAVEL VOUCHER to Finance.
- RECEIPTS: All receipts should be saved in a single pdf file and attached to the voucher for reimbursement, not travel request. Meal receipts up to the listed per diem below, do not require a receipt:
Neuroscience Department Policy Per Diem:
Faculty – $70
Research Faculty and Instructors – $50
Trainees/non-faculty – $50
Once travel voucher is approved, an Employee Reimbursement will be generated instead of a check request.
Travel
Travel Policy
Updating your Lab Page
Neuroscience WordPress Lab sites
For tutorials, updates, or questions please contact:
Danny Roldan
Web Development Coordinator
FBI / Neuroscience
Tel: (212) 659-6880 • Ext: 86880
danny.roldan@mssm.edu
VIP Credential ID Registration
VIP Credential ID registration is no longer available offsite. There are only 2 options to complete the registration.
- The quickest way. User can register themselves Onsite/On campus and use Mt Sinai PC. Please visit https://register4vip.mountsinai.org or https://register4vip.mssm.edu
- Offsite. If user is unable to access sailpoint offsite. User will need to contact their Mt Sinai Manager/Sponsor or Colleague that can access sailpoint and submit a request on their behalf.
In Sailpoint, search for VIP Token Registration
Volunteer Services
Contact the volunteer office for instructions on how to process a volunteer.
Department of Volunteer Services
One Gustave L. Levy Place, Box 1274
New York, NY 10029-6574
T 212-241-0478
E volunteerdept@mountsinai.org
Questions? Drop-in to our Zoom Office Hours (no appointment needed just click the links below):
Mondays/Wednesdays/Fridays from 10am-11am: https://mountsinai.zoom.us/j/93613861210
Tuesdays/Thursdays from 2pm-3pm: https://mountsinai.zoom.us/j/99334880334
Create your account here to submit a volunteer request …
https://mountsinai.vsyslive.com/pages/HOME
Zero-tolerance Policy
The Friedman Brain Institute’s Commitment to a Safe Work Environment
The Friedman Brain Institute has instituted a zero-tolerance policy for harassment of any sort. We encourage people of all genders and ranks to notify the leadership of any misconduct. Knowing that this may be difficult for some, this form is anonymous. If you wish to receive a response to any of your comments, please send us your name and email address.