Postdoc Resources
American Express Business Travel – aXiom
(Sinai approved travel agency)
As part of an effort to optimize our business travel processes, we have entered into an
agreement with American Express Business Travel to utilize their online booking tool
offered through aXiom.
Best Practices for Preventing and Responding to Zoom Attacks
All members of the Mount Sinai Community are invited to a two-part workshop series.
Committee on Professionalism in Healthcare (COPHE).
The Committee on Professionalism in Healthcare (COPHE) was launched in July 2021 to promote professionalism across Mount Sinai. Mount Sinai collaborates with the Center for Patient and Professional Advocacy at Vanderbilt University Medical Center to implement this program.
The COPHE program uses a data-driven approach to provide feedback on unprofessional behaviors by faculty, trainees and students. This program fosters a healthy and inclusive research environment where all staff, trainees and students feel comfortable speaking up because they know that their concerns are heard and acted upon. All members of the Mount Sinai community are encouraged to report unprofessional behaviors. Reports can be made confidentially by someone experiencing mistreatment, or by a witness of mistreatment to someone else, via one of the portals below:
- Student Mistreatment Portal for postdoc, student, trainee concerns
- Compliance Hotline for faculty, postdoc, student, trainee and staff concerns
Anbg 19-79 Conference Room Guide
Department of Pharmacological Sciences
Department PI – Staff Responsibilities
PI and Staff ResponsibilitiesPre/Post Grants,Financial Administration, Human Resources and International Personnel
Employee Verification Letters
Employee paid by Mount Sinai Hospital, Icahn School of Medicine, Mount Sinai Queens & Affiliates (QHC & EHC):
All Employment Verification Letters are accessible through Sinai Cloud.
The instructions:
Note: For faculty and staff on visas, this letter cannot be used as a substitute for a consular package when applying for a visa at the US consulate/embassy abroad or to gain an immigration benefit which requires employer sponsorship. Please reach out to International Personnel at (212) 241-8300 if you require a consular package at least one month in advance
Environmental Health & Safety
The Department of Neuroscience is mandated by institutional (EnHS) and external governmental agencies (OSHA, NYFD, EPA, etc.) to ensure the training, understanding, and safety of laboratory personnel by using regulatory compliance guidelines for the handling, shipping and disposal of all chemicals, biological and radioactive materials.
Lab Safety Program: http://intranet1.mountsinai.org/compliance/envhs/lsp.asp
New Lab Setup: http://intranet1.mountsinai.org/compliance/envhs/newlabsetup.asp
Lab Safety Manual: http://intranet1.mountsinai.org/compliance/envhs/labSafetyManual.asp
Finance
The Mount Sinai School of Medicine Department of Finance is the administrative office that oversees and provides core support and guidance to school personnel for many financial operations and business practices. This includes assistance with budgets, payroll, research grant fiscal stewardship, asset management, and travel reimbursement.
The Friedman Brain Institute Postdocs
Meet the Friedman Brain Institute postdocs, who are committed to understanding the nervous system at the molecular, cellular, systems, and behavioral levels, under both normal and pathological conditions, and to striving toward improved treatments for brain and nervous system disorders.
Grant Application Resource Center
GARC
Getting Started:
For investigators new to research, starting at the Icahn School of Medicine at Mount Sinai, or embarking on a fresh project, this section provides answers, resources, and guidance to support you. Learn about starting your research, finding funding, submitting and managing grants and sponsored projects, obtaining necessary approvals, commercializing discoveries, and accessing required training.
Research Roadmap
The Research Roadmap is a central hub for navigation of the Mount Sinai Health System research enterprise.
Research Listserv
To receive important Icahn School of Medicine news and information targeted to researchers and their staff join the research administration email messaging system, the Research Listserv. Read more.
Guide for New Postdocs-Benefits, Absences, etc.
Welcome to Mount Sinai School of Medicine!
Policies and Procedures: A handbook in getting started and getting settled during your early days at Mount Sinai.
View more: https://icahn.mssm.edu/education/postdoc/policies
“ABSENCE POLICIES”
Vacation and time off policies:
Full-time paid faculty as well as part-time faculty paid for at least eight hours of work per week (.2 Full-Time Equivalent) are eligible for vacation and other types of days off with pay. Learn more about Vacation & Time Off Policies
Holiday Schedule
How to update your Mount Sinai profile page
EDIR Training for Postdocs
Instructions for Self-Service Password Reset
Reset your password through Microsoft’s Azure self-service password reset platform. In order to use this platform, employees must register their password reset security questions. Once registered, note that the new link for password reset is passwordreset.microsoftonline.com. For step-by-step instructions on how to reset your password, click here.
Levy Library
Academic Informatics and Technology
The Levy Library supports the education, research, and clinical information needs of the Mount Sinai Medical Center. The recently renovated library is an inviting environment designed to facilitate research, study, and collaboration. It provides an extensive collection of biomedical databases, e-journals, e-books, and print resources, and is home to the Mount Sinai Archives and the Records Management program of The Mount Sinai Medical Center.
Marketing and Communications
Marketing and Communications
Please note: This site can only be accessed via VPN or when on campus.
Check here for resources for submitting a Grant/Award or Related News item to the Marketing and Communications Department.
To share news and events about your lab with the Department of Neuroscience and The Friedman Brain Institute, please email fbinews@mssm.edu.
Microscopy Shared Resource Facility
Microscopy CoRE
The Microscopy SRF provides equipment, instruction and expertise for the microscopic examination of cells.
Mount Sinai Intranet
Under Health System Links you’ll find so much useful information but let me point you to Human Resources where you will find the following important topics among others:
1. Fast Resources
2. Benefits
3. Compensation
4. Employee Health Services
5. International Personnel
6. Recreation Office
7. Talent Development & Learning
8. Labor Relations
9. Performance Appraisals
10. HR Policies (policies about attendance, PTO, jury duty, condolence days, parental days, holidays, tuition reimbursement, etc.)
11. Forms & Publications (Health forms, Flexible Spending forms, etc)
12. Useful Numbers & Websites
*Please note: If you are off campus, you must have VPN access to use the intranet.
MSHS Portal
Mount Sinai Lactation Services
The Icahn School of Medicine at Mount Sinai (ISMMS) and the Mount Sinai Health System (MSHS) are committed to supporting our faculty, staff, and students as they balance family, education, and career priorities and obligations.
New Ideate Users
Instructions for adding a person to animal protocols
Ideate now has a self-service component which will allow the user to create their own account.
The person who needs the account created must go to https://ideate.mssm.edu/home/ and enter their Mount Sinai Log in Credentials, (Network user ID and Network password that you use to access Mount Sinai Email account or Sinai Central)
NOTE: If a person who needs the account does not have access to ideate from external he/she will have to request VPNTunnel Access via Sailpoint and follow the remaining steps to be properly configured for VPN access.
More information (All three steps to follow can be found here)
Once this is done the user can complete the Ideate Initial Profile Setup. All Fields are required before access is granted.
For complete instructions, please click on the link below login page – Ideate User Account Creation.
New eIACUC Users
New Hire Checklist and Instructions
TRAINING CHECKLIST FOR NEW LAB PERSONNEL
Neuroscience & EH&S Annual Meeting
September 2018
Neuroscience Resources
Our facilities are staffed by experts who provide research services, as well as instruction and training. By taking advantage of our growing body of resources, our scientists are able to develop more effective diagnostic tests and treatments for brain and spinal cord disorders.
Neuroscience Postdoc Association
The Neuroscience Postdoctoral Association was founded in 2019 with the goal of enhancing the personal and professional experiences of postdoctoral fellows in the Friedman Brain Institute at the Icahn School of Medicine at Mount Sinai. We host a variety of events ranging from social events to professional development discussions and welcome the participation of all Neuroscience postdocs.
Neuroscience Postdocs
Meet the Nash Family Department of Neuroscience postdocs, who are committed to understanding the nervous system at the molecular, cellular, systems, and behavioral levels, under both normal and pathological conditions, and to striving toward improved treatments for brain and nervous system disorders.
Planned Absence Form and Instructions
SinaiCloud
Instructions on how to submit a time off request in SinaiCloud can be found here:
PI Fund Admin Assignments
Phone System Info for Using Equipment and for Setting Up VM
PlumX New Users – How to embed a PlumX widget in SinaiCentral
Entering Your PlumX ID into your eDirectory Profile
The Levy Library has arranged for all Mount Sinai faculty to get PlumX accounts (with individual PlumX IDs), which enables PlumX to collect and aggregate a researcher’s publications, citations, news clips, etc.
In order to take advantage of this system you need to know your PlumX ID. PlumX IDs are usually comprised of your first and middle initials and your last name. For example: dscharney.
Some faculty will already have a PlumX ID generated by the Levy Library’s Plum team and entered into their eDirectory profiles. Those faculty won’t have to do anything further. But everyone can determine if they already have a PlumX ID by looking themselves up on Mount Sinai’s PlumX webpage.
Preferred Name
Preferred Name
Overview:
Physicians, faculty, researchers, students, and postdoctoral fellows have the ability to enter a preferred name which will display on their public profiles on the mountsinai.org and icahn.mssm.edu websites.
Preferred Vendors
Preferred Vendors
MSSM’s approved vendor list
Lab supplies: VWR, Fisher
Computers: Apple, Dell, CDW
Dell Representative: Andrew Allen (Andrew.Allen1@dell.com)
Quick list of important phone numbers
Quick list of important phone numbers
Department Chairman:
Paul Kenny – Ext. 58970
Director, The Friedman Brain Institute:
Eric Nestler – Ext. 85656
Administrative Office:
Ext. 85993
Jaime Rodriguez:
Ext. 85982
Digital Media Center:
Veronica Szarejko – Ext. 85962
Important Phone Numbers
Academic Computing: (212) 241-7091
Research Informatics Services
Research Roadmap: http://researchroadmap.mssm.edu/
Central Hub for Navigation of the Mount Sinai Health System Research Enterprise
Digital Commons: http://digitalcommons.us/index Searchable index of all human subject research data sets at ISMSMS
Digital Concierge: http://researchroadmap.mssm.edu/reference/systems/
Request for Leave of Absence
Request for Leave of Absence (LOA) (Watch video)
- Log in to Sinai Cloud: https://login.mountsinai.org/adfs/ls/IdpInitiatedSignOn.aspx
- Click on Guided Learning widget (pink below) > Intranet > Training > Time of Request ESS > Submit request for a leave of absence (LOA)
Sinai Cloud Intranet site
We encourage you to visit regularly and bookmark the Sinai Cloud intranet site. Please be sure to check for information and updates as well as quick reference guides (QRGs) that will be available soon along with links to training and other resources before and after the March 26 go-live date.
Software Products
Software
The Academic IT Support Center distributes site-licensed software for use on Icahn School of Medicine at Mount Sinai (ISMMS) workstations and laptop computers. Licenses are available for a variety of products from Microsoft, Adobe, MathWorks, SAS, and SPSS. Fill out the below appropriate request form to obtain software. For questions about Software, please contact ASCIT at ASCIT2@mssm.edu.
- Adobe Software Request Form – Adobe Acrobat – $50 – license is perpetual – ONLY for MSSM purchased/maintained PC computers. MAC users, please contact JourneyEd.
- ESRI ArcGIS Software Request Form
- Lasergene Software Request Form
- MathWorks Software Information
- Microsoft Software Request Form – Office 365 – Free – is available for all MSSM purchased/maintained computers. If you are a student, please click here: https://www.microsoft.com/en-us/education/students If you are a postdoc and need MS Office on your personal computer, please contact your PI and they can purchase it for you through JourneyEd. Marcy Rodriguez <mrodriguez@journeyed.com> is your contact).
- SAS Software Request Form
- SPSS Software Request Form
- Endnote: https://libguides.mssm.edu/endnote
Personal Software Purchases
ISMMS faculty, staff, and students can purchase selected Microsoft and Adobe products at a discounted price through the JourneyEd Software web site after registering with a valid Icahn School of Medicine email address. Visit the Purchasing Requirements page for details.
JourneyEd’s prices are listed below.
Contact Marcy Rodriguez <mrodriguez@journeyed.com> for a price quote. Once you receive the price quote, process a PO through Sinai Central and send the PO number and PDF of the PO to Marcy.
- Microsoft Office 2019 – licenses are perpetual – $63.59 per license
- All Adobe products are annual subscription pricing. I am providing the 12 month price below, however, licenses are pro-rated at the time of purchase to the 4/15 anniversary date.
- Adobe Creative Cloud (includes Illustrator, Photoshop, InDesign and Acrobat)- $255
- Adobe Illustrator $111
- Adobe Photoshop $111
- Adobe Acrobat Pro DC $122
Student and personal purchases of SPSS can be made at the OnTheHub.com eStore after registering with an ISMMS email address.
If you have any questions, please contact Veronica Szarejko at veronica.szarejko@mssm.edu.
NOTE: Software can only be charged to grants if it’s project specific. Labs will have to use unrestricted accounts, such as seed, etc.. (Generally, software is part of the indirect costs. However, if it is for the performance of a specific project, it can be charged as direct cost to that grant.)
Supportive Climate: Report Misconduct
Link
Termination Sign-out Policy
It is the policy of the Mount Sinai Health System that all employees terminating employment
complete the sign out process on the last day of their employment with their manager, supervisor
or department head (the “manager”). This process ensures that: Health System property is returned;
the employee receives information pertaining to benefits in a timely manner; the employee
provides contact information; the employee is provided an opportunity for an exit interview; and
the release of terminal pay is authorized.
For information, please click on the link.
Telecommunications
Telecommunications provides phone, cellular, conference calling and pager services to the MSHS community.
Time Away Form
Please click on the link below.
Travel
Travel Policy
Travel and Meals Expense Policy
The current Mount Sinai Travel and Meal Policy can be found attached/here: travelpolicy.pdf (mssm.edu)
BEFORE THE TRAVELER GOES ON THE TRIP…
- Traveler (or a Requester on behalf of the Traveler) submits a TRAVEL REQUEST.
- Travel requests must be submitted before travel takes place if it is 75 miles away from the campus.
- Request is approved by any or all of the following: · Fund Owner (depending upon fund policies) · Department (depending upon departmental policies) · Dean’s Office (for foreign travel) · Finance (depending upon policies)
- Once the Travel Request is approved, Finance Department issues checks for any prepayments and advances – students, residents and fellows are allowed an advance while processing a travel request, option is available there. If the Traveler is submitting the Travel Request only to be covered by Mount Sinai’s travel insurance, the request goes through the approvals and no subsequent voucher is necessary.
AFTER THE TRAVEL IS COMPLETED…..
- The Requester submits a TRAVEL VOUCHER to Finance.
- RECEIPTS: All receipts should be saved in a single pdf file and attached to the voucher for reimbursement, not travel request. Meal receipts up to the listed per diem below, do not require a receipt:
Neuroscience Department Policy Per Diem:
Faculty – $70
Research Faculty and Instructors – $50
Trainees/non-faculty – $50
Once travel voucher is approved, an Employee Reimbursement will be generated instead of a check request.
Zero-tolerance Policy
The Friedman Brain Institute’s Commitment to a Safe Work Environment
The Friedman Brain Institute has instituted a zero-tolerance policy for harassment of any sort. We encourage people of all genders and ranks to notify the leadership of any misconduct. Knowing that this may be difficult for some, this form is anonymous. If you wish to receive a response to any of your comments, please send us your name and email address.